Job Description

If you are a current Jazz employee please apply via the Internal Career site.

Jazz Pharmaceuticals is a global biopharma company whose purpose is to innovate to transform the lives of patients and their families. We are dedicated to developing life-changing medicines for people with serious diseases — often with limited or no therapeutic options. We have a diverse portfolio of marketed medicines, including leading therapies for sleep disorders and epilepsy, and a growing portfolio of cancer treatments. Our patient-focused and science-driven approach powers pioneering research and development advancements across our robust pipeline of innovative therapeutics in oncology and neuroscience. Jazz is headquartered in Dublin, Ireland with research and development laboratories, manufacturing facilities and employees in multiple countries committed to serving patients worldwide. Please visit for more information.

The Executive Assistant will work as an integral member of Jazz HR. This position is accountable for providing executive level administrative support and partnership to the Vice President, Global HR Business Partnering & Organizational Solutions.

This role involves managing executive schedules, global travel, coordinating projects, and developing professional presentations.

Essential Functions

The Executive Assistant will ensure the team runs smoothly, efficiently, and professionally, coordinating all activities including but not limited to:

• Handle confidential and non-routine information for the individuals supported

• Proactively manage complex calendars working adeptly at managing complex teams across time zones)

• Strategic calendaring and preparations to maximize efficiency in meeting support/facilitation, scheduling, and strategic blocking of time to suit the needs of shifting priorities

• Plan both domestic and global travel; preparing detailed itineraries and coordinating all important aspects of travel

• Partner to plan offsite and onsite meetings - planning agendas, activities, thinking through the optimal experience for its participants

• Prepare and submit expense reports

• Prepare correspondence, PowerPoint, charts, tables, graphs, business plans, etc.

• Partner with procurement coordinators to prepare and manage contracts, purchase requisitions, purchase orders, check requests, and invoice transmittal and approval in accordance with applicable company policies and procedures

• Maintain organizational charts and email distribution lists

• Partner with other Jazz administrative professionals across multiple sites to deliver consistent administrative support globally and participation in Administration Excellence meetings and initiatives

• Must have the ability to incorporate creative approaches to various projects by taking initiative and working independently or take lead on collaborative efforts

• Management and/or coordination of projects as assigned (e.g., employee engagement, large internal conferences, off-site meetings, etc.)

Required Knowledge, Skills, and Abilities

• Minimum of eight years professional experience in a senior-level administrative or business support role responsible for one or more senior executives in a fast-paced environment, preferably with experience in Human Resources or in a biotech or pharmaceuticals company

• Experience working in an international organization is preferred

• Must be able to prioritize and multi-task, work effectively with little or no direction, and build collaborative relationships with management, partners and peers

• Self-starter with the ability to be resourceful to leverage network, proactively seek information and problem solve

• Comfortable and effectively working, collaborating, and communicating remotely

• Proven proficiency in Microsoft Outlook, Teams, Word, Excel, PowerPoint and Zoom to be able to carry out support duties in either an in-person or remote environment

• Effective written and oral communication skills

• Strong interpersonal and facilitation skills are a necessity

• This position requires advanced self-awareness and drive for in-role-development to continually elevate the level of autonomy and proactivity

• Must be able to work in a highly energetic, flexible, and fast-paced environment

• Project management skills/certification preferred

Required/Preferred Education and Licenses

• High school diploma is required

• College-level coursework is preferred

Jazz Pharmaceuticals is an equal opportunity/affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any characteristic protected by law.

FOR US BASED CANDIDATES ONLY

Jazz Pharmaceuticals, Inc. is committed to fair and equitable compensation practices and we strive to provide employees with total compensation packages that are market competitive. For this role, the full and complete base pay range is: $76,000.00 - $114,000.00

Individual compensation paid within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, and other pertinent factors. The goal is to ensure fair and competitive compensation aligned with the candidate's expertise and contributions, within the established pay framework and our Total Compensation philosophy. Internal equity considerations will also influence individual base pay decisions. This range will be reviewed on a regular basis.

At Jazz, your base pay is only one part of your total compensation package. The successful candidate may also be eligible for a discretionary annual cash bonus or incentive compensation (depending on the role), in accordance with the terms of the Company's Global Cash Bonus Plan or Incentive Compensation Plan, as well as discretionary equity grants in accordance with Jazz's Long Term Equity Incentive Plan.

The successful candidate will also be eligible to participate in various benefits offerings, including, but not limited to, medical, dental and vision insurance, 401k retirement savings plan, and flexible paid vacation. For more information on our Benefits offerings please click here:

Job Tags

Similar Jobs